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Executive Assistant
Compass Group Norge AS
We love what we do - providing great food and support services to millions of people around the world, every day. Food is our core competence. We pride ourselves on our ability to provide clients with a wide range of innovative dining solutions. Furthermore, we are a world-leading provider of Facility Management services, such as reception operations, cleaning, concierge and janitorial services, and other innovative additional services in office buildings. We are a global company with approximately 550,000 employees in about 35 countries, with a turnover of over 340 billion Norwegian kroner.We are looking for a proactive Executive Assistant to our Regional Managing Director Europe and Middle East (EME), and parts of her leadership team. The region consists of 18 countries and approximately 100.000 people making it our biggest region.
The Executive Assistant will consistently prioritize incoming inquiries and tasks to ensure and enable an effective Managing Director workday. You will coordinate and plan day-to-day calendar activities, make travel arrangements and plan events. In this role, you'll engage and collaborate with a diverse array of individuals across all levels of the Compass Group global organization and external stakeholders.
To excel in this position, you must be highly organized, self-motivated, resilient to stress, and adaptable. You thrive in an environment characterized by multitasking, complexity, unexpected changes, and dynamic schedules. You have a natural attention to detail while also maintaining a holistic perspective. Above all, you embrace new challenges while ensuring that repetitive tasks are handled with both quality and efficiency.
As an Executive Assistant, your workday will consist of a wide range of tasks, such as:
To ensure success in the role we favor candidates who have:
The Executive Assistant will consistently prioritize incoming inquiries and tasks to ensure and enable an effective Managing Director workday. You will coordinate and plan day-to-day calendar activities, make travel arrangements and plan events. In this role, you'll engage and collaborate with a diverse array of individuals across all levels of the Compass Group global organization and external stakeholders.
To excel in this position, you must be highly organized, self-motivated, resilient to stress, and adaptable. You thrive in an environment characterized by multitasking, complexity, unexpected changes, and dynamic schedules. You have a natural attention to detail while also maintaining a holistic perspective. Above all, you embrace new challenges while ensuring that repetitive tasks are handled with both quality and efficiency.
As an Executive Assistant, your workday will consist of a wide range of tasks, such as:
- Administrative support for a part of the EME management team
- Handling travel arrangements, including visa applications and expense reimbursements
- Cultivating strong professional relationships with clients and colleagues across all levels, both internally and externally
- Serving as a reliable gatekeeper, adept at handling sensitive information, and making sound judgment calls with exceptional communication skills and tact
- Coordination and planning events and gatherings across the EME region
- Creating presentations and keeping regular reports up to date
- (Digital) participation in meetings, preparing minutes and follow-up on actions
- Higher education (not a requirement)
- Experience from working in international organizations, including strong cultural awareness
- Experience in administrative work such as project management, event- and/or travel planning
- Proficient knowledge of Norwegian work culture and practice
- Excellent written and verbal communication skills in both English and Norwegian
To ensure success in the role we favor candidates who have:
- Exceptional organizational skills, demonstrating a proactive approach to tasks and a high level of self-motivation
- Excellent social skills, service-oriented and the ability to effectively manage a variety of stakeholders
- Resilience in handling stressful situations, and the ability to adapt swiftly to changing environments
- A unique central and independent position at one of the largest companies globally
- An international role with headquarters in the Oslo area
- Friendly, informal, and professional work environment
- Opportunities for a hybrid workday